Front Office Management:
– Management of the Front Desk Operations and attending Incoming and Outgoing Calls End to End process
Bill Processing & Purchase Order/ Request:
– Processing Bills & Preparing monthly provisions for all bills for the responsible processes
– To receive and sort incoming and outgoing mail / shipments & ensure timely distribution of couriers & provide MIS on the couriers count
– Issuance and Maintenance of Extension List:
– Maintain the extension issuing data employee wise & Ensure the extension is provided as per the TAT
Newspaper & Periodicals:
– Maintain daily record of newspaper & magazines received in excel sheet.
Travel Desk Management:
– Execute all Domestic & International Air Ticket booking with comparison for best available rates
– Adhere to requests for car booking & hotel bookings
– Prepare MIS report on monthly basis of all the travel requests executed
– Prepare work orders for all travel bookings
– Prepare visa covering letters as per the requirement
– Procure accessories as per the policy and ensure timely supply of the same & maintain uniform issuance data
– Coordinate with the vendor and departments for smooth transition of the service Ensure the delivery of the uniforms in the required TAT & Coordinate with NGO’s for donating the used uniforms
– Checking of all the bills received from Telecom vendors and updating the payment tacker and maintaining a proper excel record for all the telecom vendors
– Analyzing the bill amounts as per eligibility and preparing a deduction list sent to payroll.
– Making sure that bills get processed before the due date.
Printing & Stationary:
– Issuing of ID Card, Business & Master cards, Letterheads etc. as per the requisition raised.
– Ensuring proof reading to deliver accurate information and process the request within the required TAT
Drivers OT Processing:
– Collate the drivers OT data & Calculate OT, driver allowance & working on OFF days.
– Ensure timely processing of the OT sheet with approvals
– Coordinate with payroll for execution of the payment as per the TAT
Salary Offerd (Rs.)2 to 5 Lakhs
Experience3 - 5 Years